Policies
Notice of Privacy Practices
This Notice of Privacy Practices describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Protected Health Information (PHI):
We are required by law to maintain the privacy of your PHI, which includes information about the services you receive at The Aesthetic District, as well as your payment and insurance information.
Uses and Disclosures of PHI:
We may use and disclose your PHI for purposes such as treatment, payment, and healthcare operations. Other uses and disclosures will require your written authorization, except where permitted or required by law.
Individual Rights:
As a patient, you have the following rights regarding your PHI:
The right to access your PHI and obtain copies.
The right to request amendments to your PHI if you believe it is inaccurate or incomplete.
The right to request restrictions on certain uses and disclosures of your PHI.
The right to receive an accounting of disclosures of your PHI.
The right to receive confidential communications of your PHI.
Notice of Privacy Practices:
You have the right to receive a copy of this Notice of Privacy Practices, which describes how we may use and disclose your PHI and your rights regarding your PHI. You can request a copy at any time.
Safeguarding PHI:
We have implemented safeguards to protect the privacy and security of your PHI, including administrative, physical, and technical safeguards. These measures are designed to prevent unauthorized access, use, or disclosure of your PHI.
Breach Notification:
In the event of a breach of unsecured PHI, we will notify you in accordance with HIPAA regulations and Oregon state law.
Complaints:
If you believe your privacy rights have been violated, you have the right to file a complaint with us or with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.
Contact Information:
If you have any questions or concerns about our privacy practices, please contact us at 458-299-4134.
Acknowledgment:
By signing below, you acknowledge that you have received a copy of our Notice of Privacy Practices and understand your rights and our policies regarding the use and disclosure of your PHI.
Patient Signature: _________________________
Date: _________________________
Oregon HIPAA Compliance Form
This form outlines the policies and procedures adopted by The Aesthetic District to comply with the Health Insurance Portability and Accountability Act (HIPAA) regulations, including those specific to the state of Oregon. HIPAA is a federal law that protects the privacy and security of individuals’ protected health information (PHI).
Patient Rights:
As a patient, you have the following rights regarding your PHI:
The right to access your own PHI.
The right to request amendments to your PHI if you believe it is inaccurate or incomplete.
The right to request restrictions on the use and disclosure of your PHI.
The right to receive an accounting of disclosures of your PHI.
The right to receive confidential communications of your PHI.
Use and Disclosure of PHI:
We may use and disclose your PHI for purposes of treatment, payment, and healthcare operations without your consent. Other uses and disclosures will require your written authorization, unless permitted or required by law.
Notice of Privacy Practices:
You have the right to receive a copy of our Notice of Privacy Practices, which describes how we may use and disclose your PHI and your rights regarding your PHI.
Safeguarding PHI:
We have implemented safeguards to protect the privacy and security of your PHI, including administrative, physical, and technical safeguards. These measures are designed to prevent unauthorized access, use, or disclosure of your PHI.
Breach Notification:
In the event of a breach of unsecured PHI, we will notify you in accordance with HIPAA regulations and Oregon state law.
Complaints:
If you believe your privacy rights have been violated, you have the right to file a complaint with us or with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.
Acknowledgment:
By signing below, you acknowledge that you have received a copy of our Notice of Privacy Practices and understand your rights and our policies regarding the use and disclosure of your PHI.
Patient Signature: _________________________
Date: _________________________
Cancellation/No Show Policy
At The Aesthetic District, we value your time and strive to provide exceptional service to all our patients. In order to maintain efficiency and accommodate the needs of all our patients, we have established the following policy regarding cancellations and no-show appointments:
- Cancellation Policy:
We understand that unforeseen circumstances may arise that require you to cancel or reschedule your appointment. We kindly request that you provide us with at least 24 hours notice if you need to cancel or change your appointment. This allows us to offer the appointment slot to others in need of our services. You will not be refunded any deposits that were paid.
- No Show Policy:
A “no-show” occurs when a patient fails to arrive for a scheduled appointment without prior notice or cancels with insufficient notice. We respect our providers’ time and consider it valuable. In the event of a no-show, a $100 fee will be charged to the card on file for anyone later than 15 minutes to their appointment and be subject to rescheduling. This is to compensate for the time and resources allocated for the missed appointment.
For 3 occurrences:
We will ask for full payment upfront to reserve your appointment slot.
For 4 occurrences:
We reserve the right to fire you as a patient and refer you elsewhere.
- Appointment Confirmation:
To help you remember your appointment and avoid unintentional no-shows, we will send you a reminder via text and email prior to your scheduled appointment. Please ensure that we have your correct contact information on file to receive these reminders.
- Exceptions:
We understand that emergencies and exceptional circumstances may arise that prevent you from providing the required notice for cancellation. In such cases, please contact us as soon as possible to discuss your situation.
- Policy Enforcement:
Our team is committed to enforcing this policy to ensure fairness and efficiency for all our patients. By scheduling an appointment with us, you acknowledge that you have read, understood, and agreed to abide by this cancellation/no-show policy. Thank you for your cooperation and understanding. We appreciate your continued support and look forward to serving you with the utmost care and professionalism.
Refund Policy
At The Aesthetic District, we are committed to providing exceptional care and services to enhance your well-being and beauty. To ensure clarity and fairness in our operations, we have established the following refund policy regarding our services and offerings:
- No Refunds for Services/Retail/ Gift Cards
- Once a MedSpa service has been performed or initiated, we do not offer refunds.
- We strive to achieve optimal results for our patients; however, individual outcomes may vary. While we cannot guarantee specific results, our team of experienced professionals is dedicated to delivering high-quality services tailored to your needs and goals Any additional treatments needed to achieve the desired result, is the responsibility of the patient.No refunds on retail products once they are purchased. In the event a product is defective, it can be exchanged within 14 days for the same product.
- No refunds on gift cards.
- Prepaid Services and Deposits:
For services requiring upfront payment or deposits, please be aware that these payments are non-refundable once the service has been rendered or scheduled. If you attend your scheduled appointment, this deposit will go towards your treatment.
- Consultation and Informed Consent:
Prior to undergoing any MedSpa treatment, clients are required to undergo a consultation to discuss treatment options, risks, benefits, and expectations. By consenting to treatment, clients acknowledge their understanding of the procedure and agree to the terms outlined in our no refund policy.
- Policy Acceptance:
By availing yourself of our MedSpa services, you acknowledge that you have read, understood, and agree to abide by this no refund policy. It is your responsibility to review and accept our terms and conditions before proceeding with any treatment.
- Policy Updates:
The Aesthetic District reserves the right to revise, amend, or update this refund policy as necessary. Any changes will be communicated to clients in a timely manner and will be effective immediately upon publication.
Thank you for choosing The AD. We appreciate the opportunity to serve you and assist you in achieving your aesthetic goals with utmost care and professionalism.
Pet Policy
At The Aesthetic District, we aim to provide a comfortable and safe environment for all our guests and patrons. To ensure the well-being and enjoyment of everyone, we have implemented the following policy regarding pets:
- No Pets Allowed:
For the comfort and consideration of all visitors, pets are not permitted on the premises. This includes but is not limited to dogs, cats, birds, reptiles, and other domestic animals.
- Service Animals Exception:
We recognize that service animals play a crucial role in providing assistance to individuals with disabilities. Accordingly, certified service animals trained to perform specific tasks to aid individuals with disabilities are exempt from this policy and are welcome on the premises.
- Health and Safety Concerns:
While we appreciate the companionship that pets provide, their presence within our establishment may pose health and safety risks to other guests, staff, and the premises. Factors such as allergies, noise disturbances, sanitation issues, and potential accidents necessitate the enforcement of this policy.
- Policy Compliance:
All guests and visitors are required to comply with this no pet policy. Any violation of this policy may result in refusal of entry or being asked to leave the premises.
- Policy Enforcement:
Our team is committed to enforcing this policy fairly and respectfully. If you have any questions or concerns regarding this policy, please feel free to contact our staff for clarification.
Thank you for your cooperation and understanding in adhering to our no pet policy. We appreciate your support in maintaining a pleasant environment for all our guests and visitors.
At The Aesthetic District, we value your time and strive to provide exceptional service to all our patients. In order to maintain efficiency and accommodate the needs of all our patients, we have established the following policy regarding cancellations and no-show appointments:
- Cancellation Policy:
We understand that unforeseen circumstances may arise that require you to cancel or reschedule your appointment. We kindly request that you provide us with at least 24 hours notice if you need to cancel or change your appointment. This allows us to offer the appointment slot to others in need of our services. You will not be refunded any deposits that were paid.
- No Show Policy:
A “no-show” occurs when a patient fails to arrive for a scheduled appointment without prior notice or cancels with insufficient notice. We respect our providers’ time and consider it valuable. In the event of a no-show, a $100 fee will be charged to the card on file for anyone later than 15 minutes to their appointment and be subject to rescheduling. This is to compensate for the time and resources allocated for the missed appointment.
For 3 occurrences:
We will ask for full payment upfront to reserve your appointment slot.
For 4 occurrences:
We reserve the right to fire you as a patient and refer you elsewhere.
- Appointment Confirmation:
To help you remember your appointment and avoid unintentional no-shows, we will send you a reminder via text and email prior to your scheduled appointment. Please ensure that we have your correct contact information on file to receive these reminders.
- Exceptions:
We understand that emergencies and exceptional circumstances may arise that prevent you from providing the required notice for cancellation. In such cases, please contact us as soon as possible to discuss your situation.
- Policy Enforcement:
Our team is committed to enforcing this policy to ensure fairness and efficiency for all our patients. By scheduling an appointment with us, you acknowledge that you have read, understood, and agreed to abide by this cancellation/no-show policy. Thank you for your cooperation and understanding. We appreciate your continued support and look forward to serving you with the utmost care and professionalism.
At The Aesthetic District, we are committed to providing exceptional care and services to enhance your well-being and beauty. To ensure clarity and fairness in our operations, we have established the following refund policy regarding our services and offerings:
- No Refunds for Services/Retail/ Gift Cards
- Once a MedSpa service has been performed or initiated, we do not offer refunds.
- We strive to achieve optimal results for our patients; however, individual outcomes may vary. While we cannot guarantee specific results, our team of experienced professionals is dedicated to delivering high-quality services tailored to your needs and goals Any additional treatments needed to achieve the desired result, is the responsibility of the patient.
- No refunds on retail products once they are purchased. In the event a product is defective, it can be exchanged within 14 days for the same product.
- No refunds on gift cards.
- Prepaid Services and Deposits:
For services requiring upfront payment or deposits, please be aware that these payments are non-refundable once the service has been rendered or scheduled. If you attend your scheduled appointment, this deposit will go towards your treatment.
- Consultation and Informed Consent:
Prior to undergoing any MedSpa treatment, clients are required to undergo a consultation to discuss treatment options, risks, benefits, and expectations. By consenting to treatment, clients acknowledge their understanding of the procedure and agree to the terms outlined in our no refund policy.
- Policy Acceptance:
By availing yourself of our MedSpa services, you acknowledge that you have read, understood, and agree to abide by this no refund policy. It is your responsibility to review and accept our terms and conditions before proceeding with any treatment.
- Policy Updates:
The Aesthetic District reserves the right to revise, amend, or update this refund policy as necessary. Any changes will be communicated to clients in a timely manner and will be effective immediately upon publication.
Thank you for choosing The AD. We appreciate the opportunity to serve you and assist you in achieving your aesthetic goals with utmost care and professionalism.
At The Aesthetic District, we aim to provide a comfortable and safe environment for all our guests and patrons. To ensure the well-being and enjoyment of everyone, we have implemented the following policy regarding pets:
- No Pets Allowed:
For the comfort and consideration of all visitors, pets are not permitted on the premises. This includes but is not limited to dogs, cats, birds, reptiles, and other domestic animals.
- Service Animals Exception:
We recognize that service animals play a crucial role in providing assistance to individuals with disabilities. Accordingly, certified service animals trained to perform specific tasks to aid individuals with disabilities are exempt from this policy and are welcome on the premises.
- Health and Safety Concerns:
While we appreciate the companionship that pets provide, their presence within our establishment may pose health and safety risks to other guests, staff, and the premises. Factors such as allergies, noise disturbances, sanitation issues, and potential accidents necessitate the enforcement of this policy.
- Policy Compliance:
All guests and visitors are required to comply with this no pet policy. Any violation of this policy may result in refusal of entry or being asked to leave the premises.
- Policy Enforcement:
Our team is committed to enforcing this policy fairly and respectfully. If you have any questions or concerns regarding this policy, please feel free to contact our staff for clarification.
Thank you for your cooperation and understanding in adhering to our no pet policy. We appreciate your support in maintaining a pleasant environment for all our guests and visitors.
